Enacted by Health Canada on 9 June 2023 as a schedule to section 7.8 of the Tobacco and Vaping Products Act, the Vaping Products Reporting Regulations mainly set out the reporting requirements that vaping product manufacturers must submit to the Ministry of Health (including sales reports and ingredient reports), and prescribe the form and manner in which reports must be submitted. The regulations took effect on the date of registration.

Under the Vaping Products Reporting Regulations, Canadian manufacturers and importers must submit vaping product sales and ingredient information electronically using the four forms specified by Health Canada:

Vaping product sales report

Vaping product ingredient report

Supplementary ingredient report for vaping products (suppliers) - ingredients containing more than one substance

Notice of change - vaping product ingredients

Scope

(1) Vaping product parts that do not contain vaping substances (including cartridges, pods, aerosol-generating components, vaping parts with microprocessors, and vaping parts with or without a battery).

(2) Vaping devices that do not contain vaping substances.

(3) Vaping product parts that contain vaping substances, and vaping substances.

(4) Combinations of two or more brands of vaping products.

General reporting requirements

(1) Each report must also contain the following:

The name of the manufacturer on whose behalf the report is submitted, and the telephone number, email address and civic address of the manufacturer's principal place of business in Canada;

The name, telephone number and email address of the individual who prepared the report and, if that individual works for an entity other than the manufacturer, the name of that entity together with its telephone number, email address and principal place of business;

The date of the report and a statement by the person who prepared it that, to the best of their knowledge and belief, the information in the report is true and complete and is provided voluntarily;

In the case of a sales report, the period covered by the report.

(2) Unique product identifier

For each vaping product brand or variety brand that does not have a GTIN, the manufacturer must create an alphanumeric code of no more than 10 characters to serve as the unique product identifier for that brand.

(3) Information in reports must be in English or French.

Sales report

(1) The sales report must contain the following information for each vaping product brand the manufacturer reports on:

The unique product identifier

The type of vaping product

The brand name or brand family name

If the vaping product is packaged, the number of units of the vaping product in the package

Any additional brand elements or descriptive terms that distinguish it from other vaping products in the report

For e-liquid products: the e-liquid name, flavour, nicotine concentration, e-liquid volume and other information

(2) The sales report must contain information on sales and returns during the reporting period for each brand of vaping product

(3) The sales report must contain information on the varieties sold by the manufacturer during the reporting period

(4) Sales reports must be submitted during the following periods:

For the period from 1 January to 30 June each year, on or before 31 July of that year;

For the period from 1 July to 31 December each year, on or before 31 January of the following year.

Ingredient report

(1) The ingredient report must contain the following information for each vaping product brand sold in Canada:

The unique product identifier

The brand name or brand family name

Any additional brand elements or descriptive terms that distinguish it

The name of the vaping substance

The predominant flavour of the vaping liquid

The nicotine concentration, if any, in milligrams per millilitre

(2) The ingredient report must contain the following information for each ingredient used in the manufacture of the vaping substance:

Its common name;

Its chemical name, if applicable;

The Chemical Abstracts Service registry number, if applicable;

The name and city address of its supplier;

Its concentration in the vaping liquid in mg/mL, as applicable;

If the ingredient is nicotine, whether the nicotine is natural, synthetic or a mixture of both.

(3) If more than one substance is used in the manufacture of any ingredient, the ingredient report must contain information on each substance and on any substance used to manufacture those substances.

Changes to ingredient information

If information changes after an ingredient report is submitted, the manufacturer must submit a notice of change meeting the following requirements:

For each vaping product brand to which the change relates, it includes the unique product identifier and the brand name or brand family name;

It includes the name of the manufacturer and the telephone number, email address and civic address of the manufacturer's principal place of business in Canada;

It includes the name, telephone number and email address of the individual who prepared the notice and, if that individual works for an entity other than the manufacturer, the name of that entity together with its telephone number, email address and principal place of business;

It includes the date of the notice and a statement by the individual who prepared it that, to the best of their knowledge and belief, the information in the notice is true and complete and is provided voluntarily;

The information in the notice is in English or French;

It is submitted using the form established by the Minister entitled "Notice of Change - Vaping Product Ingredients Notification" (as amended from time to time), attached to an email;

It is submitted on or before the day on which the manufacturer first sells a vaping product manufactured according to the change.

NTEK capabilities

Vaping sector services

· Full TPD testing and agency registration

· US PMTA-HPHC testing

· Food contact material testing (EU, US, China, etc.)

· E-liquid additive content test reports

· Vape emission composition testing

· Vape emission TPM testing

· E-liquid composition analysis testing

· E-liquid nicotine content testing

· E-liquid PG and VG content testing

· Finished vape product testing to EU RoHS, REACH and other regulations

· Vape material composition analysis (metals, polymers)

· Failure and foreign matter analysis (SEM + EDS)

Other test items

★ Battery test items

Battery CB certification to IEC 62133

Battery IEC reports to IEC 62133 or IEC 60086

★ Safety test items

Plug test reports to BS 1363

Vape safety standard UL 8139-2017

Quality inspection reports

★ EMC test items

CE certification

FCC certification